Roles and Responsibilities of the Board of Directors

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The board of directors plays a central role in the sound management of a condominium. Composed of elected co-owners, it acts on behalf of the homeowners’ association and ensures that the building’s collective interests are protected.

A clear understanding of the board’s responsibilities ensures effective governance that complies with legal obligations and promotes the smooth operation of the condominium.

The Role of the Board of Directors

The board of directors is responsible for managing the affairs of the homeowners’ association. It serves as the decision-making body and ensures the continuity of day-to-day operations.

Among his major roles:

  • enforce the declaration of co-ownership and the bylaws;

  • ensure the maintenance and upkeep of the building;

  • manage the association’s finances;

  • make the decisions necessary for the proper administration;

  • represent the union in dealings with third parties.

The board always acts in the collective interest of the co-owners.

The Legal Responsibilities of the Board of Directors

Directors have specific legal obligations, including those set forth in the Civil Code of Québec.

They must:

  • act with prudence, diligence, honesty, and loyalty;

  • perform their duties in the best interests of the union;

  • comply with applicable laws, including Act 16;

  • ensure that the condominium registry is maintained;

  • ensure that the required insurance policies are purchased and maintained;

  • plan long-term construction and maintenance.

These responsibilities require rigorous and well-documented management.

Financial Management

The board of directors is responsible for:

  • the adoption of the annual budget;

  • collection of common expenses;

  • monitoring financial statements;

  • the establishment and management of the contingency fund;

  • planning for major expenditures.

Sound financial management helps ensure the stability of the condominium and prevent risky situations.

The Role of the Condominium Manager

When the union engages a management firm, such as Laucandrique, the manager acts as an agent of the board of directors.

He:

  • implements the board’s decisions;

  • assists the Board of Directors in fulfilling its obligations;

  • coordinates with suppliers;

  • handles administrative, financial, and technical follow-up;

  • supports the board in ensuring legal compliance.

The manager does not replace the board, but rather supports and advises it.

A Vital Collaboration

The smooth operation of a condominium depends on clear collaboration between:

  • the board of directors, which makes the decisions;

  • the manager, who carries out and supports;

  • the co-owners, who participate in community life.

A clear understanding of everyone’s roles makes it possible to:

  • to avoid misunderstandings;

  • to reduce conflicts;

  • to ensure transparent and effective management.

The Laucandrique Commitment

At Laucandrique, we believe that a well-informed board of directors is a stronger board.

That is why we support administrators by:

  • structured tools;

  • training sessions and webinars;

  • clear and accessible guidance;

  • ongoing communication.

Our goal: to support boards of directors in fulfilling their responsibilities to ensure the long-term viability, compliance, and sound management of condominium associations.

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